Submit a Contract/Vendor Quote

The current web application for submitting vendor quotes has been updated to include the submission of vendor contracts that require review.  This updated application eliminates the need to email contract review requests to multiple Procurement staff as well as it provides visibility to the contract review process, including the name of the contracts analyst who has been assigned to review the agreement and the status of the contract review.  This application should also be used to submit contract amendments and renewals.

An EMPAC requisition number will now be required when submitting a vendor quote or contract.  This will not only allow us to tie an EMPAC requisition to a vendor quote or contract, but once the contract review process is completed, it will help expedite the processing of the requisition into a purchase order.

Upon submission of the vendor quote or contract, the requestor will receive an email confirmation with a control number.  This number and/or the EMPAC requisition number can be used to review the progress of his/her submission.  Another email will be sent to the requestor to inform them that the contract review process is complete.  At the same time, the Procurement staff will be notified and they will start the process of issuing the purchase order.

The following links should be used to

• submit a vendor quote or contract: Contract/Vendor Quote Submission Form
• submit an amendment, renewal or extension of an existing contract such as UCLA local agreements (LSSV, LSRG, LLAB, etc.): Amendment/Renewal Submission Form
• review the contracts review status and/or identify the contract analyst assigned to review the contract: Search Status Form for All REQs
• review the contracts review status for service requisitions (type S) that have been fully approved and/or identify both the contract analyst assigned to the contract review and the service buyer that will be processing the purchase order once reviewed: Search Status Form for Service REQs
• cancel a contracts review submission: Cancellation Form

To view a flowchart detailing the entire Contracts Review Portal process, including department responsibilities, please click here.

Please note that the Contracts Review Portal is meant for the use of UCLA Health staff only.  Users must be logged in to the intranet, UCLA network, in order to access the website links above.

If you have any technical issues with the website or submission forms, please contact Victor Banh by email at VBanh@mednet.ucla.edu.

Please note that if you are using Internet Explorer, Compatibility View must be disabled for intranet websites or a support error message will appear. We suggest using Mozilla Firefox or Google Chrome to browse these sites.  You may need to contact your local IT administrator for the installation of these web browsers.